Shift Check-In

• 1st Shift: Check in at the volunteer board before the meet begins.
• 2nd Shift: Check in when you arrive. You are on duty at Event #44.

Announcer (Home Meets Only)

The host team provides the announcer and equipment (bullhorn/loudspeaker and order of events).

Responsibilities:

• Announce each event clearly so swimmers, officials, and spectators can hear.
• Stay about 3 events ahead of the race currently in the water.
• Do not speak while the starter is giving commands.

Standard Calling Format:

1. First call: “Event #__, [age group & stroke]. Please report to the blocks.”
2. Repeat for second call.
3. Give a final call after a short pause.

The next event should always be ready on deck.

Computer Operators (Home & Away)

• One volunteer from each team.
• Enter official results from the Place Judge Form after each event.
• Maintain a running score.
• Teams may alternate by event group.
• The non-typing operator should double-check entries for accuracy.

Deck Manager (Home & Away)

• Each team provides one Deck Manager.
• Organizes swimmers in the ready area.
• Lines swimmers up by heat and lane.
• Ensures swimmers stay behind blocks until the starter takes control.
• Visiting team provides an assistant to help identify swimmers.

This role is critical to keeping the meet on schedule.

Bullpen Manager (Home & Away)

• Supervises bullpen parents.
• Helps move swimmers from bullpen to the deck for lineup.

Place Judge (Home & Away — One Per Team)

• Must have a clear view of the finish.
• Cannot serve as a timer in the same race.
• Records order of finish (not times).
• Place judges’ decisions override times.
• Starter/referee overrides in case of dispute.

8-Lane Pools:

• A third finish judge (home team) covers non-scoring places.

Judges Recorder (Home Only)

• Records official place finishes on the Place Judge Form.
• Marks “DQ” for disqualifications.
• Passes completed forms to the Master Recorder/Runner.
• Does not influence judging decisions.
• If there is a split decision from 2 place judges, tie break goes to meet official.

Master Recorder (Home & Away — One Per Team)

• Collects completed place forms.
• Gathers official times from each lane.
• Delivers completed forms to scoring table where computer operator(s) sits.
• Teams may alternate by event.

Timers/Recorders (Home & Away)

• Times are taken in every lane.
• Timer starts watch on starter’s signal.
• Stops watch when swimmer touches the wall.
• Must have a clear view of finish.
• Records times for Master Recorder.

If using automatic timing systems:

• One timer from each team per lane.

Bullpen Instructions (Home & Away)

Before the Meet

• Write swimmer’s name on back/shoulder with Sharpie.
• Write events on swimmer’s arm using this format:

E (Event) | H (Heat) | L (Lane) | Stroke/Distance

Example:

• 11 | 3 | 5 | 25 Free
• 33 | 2 | 3 | 25 Back
• 23 | 1 | 1 | 25 Breast
• 43 | 3 | 3 | 25 Fly
• Relay events: include swimmer position (1, 2, 3, 4)

Relay Orders:

• Medley Relay: Back, Breast, Fly, Free
• Individual Medley (IM): Fly, Back, Breast, Free

Additional Reminders:

• If a swimmer is not present by 4:15 PM, notify coordinators.
• Warm-ups:
  • 4:15 PM (Home)
  • 4:45 PM (Away)
• Swimmers must remain in bullpen until all events are complete.
• If leaving early, check out with a bullpen volunteer or coach.

During the Meet

• Begin lining swimmers up 3–4 events before their race.
• Swimmers must report to lane area early.
• If a swimmer is not in bullpen, they may miss their event.

Event Board (Home Only)

(Updated and maintained throughout the meet.)

Ribbon Workers

Timing: After the meet or the following morning at practice.

Responsibilities:

• Receive ribbon labels from computer team.
• Apply labels to correct ribbons.
• File ribbons in swimmer Family Folders.
• Attach time-drop stickers to certificates.
• Remain until end of meet to collect materials.

Sometimes ribbon labeling is completed the next morning at practice.